Furniture: banqueting chairs, 5ft6 round tables, trestle tables and poseur tables

Black draping to divide the room if required

Cleaning of the hall: pre and post event

Cloakroom (with cloakroom attendants)

Operational staff

Wi-Fi

2024 Monday - Saturday

£13,000 + VAT – All day Hire - 08:00 – 00:00
£10,000 + VAT - 12 hour Hire
£9,750 + VAT – 8 hour hire
£8,750 + VAT – Half Day hire – 6 hour hire

Additional hours - £750 + VAT per hour
TEN’s until 02:00 - £1,000 + VAT per hour after 00:00

2024 Sunday

£11,000 + VAT – All day Hire - 09:00 – 23:00
£8,750+ VAT - 12 hour Hire
£8,500 + VAT – 8 hour hire
£8,500 + VAT – Half Day hire – 09:00 – 15:00/15:00 – 21:00

Additional hours - £750 + VAT per hour
TEN’s until 01:00 - £1,000 + VAT per hour after 23:00

Get in touch

Quantity	Equipment	Detail
518	Blue Banqueting Chairs	Floor-seat: 18 inches, seat: 17 inches, full chair height: 36.5 inches
150	Trestle Tables	6ft x 3ft
50	Round Tables	5ft 6 inches
10	Poseur Tables	Silver round
560	Exam Desks	60cm x 60cm
10	Café Tables	80cm x 80cm
40	Café Chairs
8	Wooden Partition Screens	180cm x 179cm
13	Black Pipe and Draping	Each section is adjustable and goes to a maximum of 3m tall and comes in a variety of 3m/4m/5m wide
1	Use of hoist and truss	9m made up of 3m sections
2	Flipcharts	Stands only, no paper available
3	Portable Coat Rails and 30 Hangers each	There is also a permanent cloakroom for 300 coats and 100 bags
1	WiFi	200 MB download and 200 MB upload - (log on and password can be personalised for your event)
1	Lectern	Wood and clear Perspex mix

Depending on the type of event you are hosting with the Royal Horticultural Halls, there is a fixed electrics installation fee.

Ahead of your event, a floorplan will be shared with you where your suppliers can mark where they need their electrics.

All electrical points much be requested prior to your event day, within the hall and the basement kitchen.

We suggest that you estimate between £1,000 - £3,000 + VAT for your electrics charge.

INCLUDED IN VENUE HIRE:

Pre & Post event tenancy cleaning

1 Dedicated cleaner provided for duration of tenancy

2 x Cloakroom attendant

Duty Manager and Operational Security

NOT INLUDED IN VENUE HIRE:

Event security – 1 officer required for every 100 guests for evening events and events with alcohol. Security staff need to be on site 1 hour before guests arrive and 1 hour after guests have departed. A minimum of 6 hours is required and additional costs apply.

First Aid Provision (if required)

Queue Management Personnel (if required)

Included in hire:

Our venue is sold as a dry-hire space. Suppliers must be sourced from our approved suppliers list, for both production and catering. The full list is available on our website. Please contact the RHS Venues Sales team for a list of approved suppliers

If our suppliers cannot provide the service or cuisine you are looking for:

Not included in hire:

Catering: There will be a buyout/admin fee of £3,500 + VAT payable by the client or 10% of the clients final bill. We do not charge a corkage fee, however your chosen caterer may.

Production: For large production events, there will be a buyout/admin fee of £2,000 + VAT or 10% of the client’s final bill.

Please check with your event planner if you are unsure of the amount payable.

Included in hire:

Wi-Fi:

Free Wi-Fi is available for use throughout the venue, at 1GB download and 1GB upload speed.

Sound:

The maximum sound level is 95 decibels. As a venue, we are located in a residential area and need to be mindful of loud music/sound. The Operations Team will monitor noise for all events at boundary level and reserve the right to inform the client if the noise level needs to be reduced. Should the Duty Manager on site deem the noise level too high, the client must comply and reduce sound to a level the Duty Manager deems suitable. Please note, the Duty Managers decision is final on this matter.

Additional Hours:

Load-in and load-out can only happen between 7:00am – 11:00pm (Mon – Sat), and 8:00am – 10:00pm (Sunday). Due to noise restrictions, no load-in or out can happen outside of these hours. If you require additional hours for rig/de-rig then overnight ‘silent hours’ can be purchased at £750 + VAT per hour. If you wish to extend your event hours, a Temporary Event Notice can be bought for £1,000 + VAT per hour (2am at the latest).

MainHall: 36m x 22m

Annex: 13.4m x 6.3m

Gallery: 16m x 4.5m

Gross Space: 875 sq m

Ceiling height: 14.75m at highest point

Floor weight loading capacity: 1 tonne per sq m or 22 lb per sq ft

Floor composition: Wood parquet

Decibel limit: 95lb